Pit Administration Supervisor

The Pit Administration Supervisor for FIRST Robotics Competition is a key volunteer position. They manage all activities in the Pit, along with Pit area operations including coordination of the Pit Administration station, team interface, and collaborates with Emergency Medical Technicians (EMTs).

Responsibilities

Complete FIRST’s Data Privacy and Protection training
Maintain confidentiality of personal information in compliance with the FIRST Privacy Policy
Participate in mandatory training conducted by FIRST prior to the event
Attend Volunteer Meeting and conduct training for Pit Administrator, Spare Parts Attendant, Machine Shop Shuttle Driver, and Pit Announcer (if one is assigned)
Set up the Pit Administration station and direct completion of team registration packet assembly prior to start of the event
Prohibit teams and guests from entering Pit prior to scheduled opening time; facilitate the on-time departure of teams after Pit closes
Ensure teams complete and submit required forms; coordinate resolution for teams that do not bring required forms to the event
Supervise Pit Administrators, including the Pit Announcer (if one is assigned)
Customer-facing, must be friendly and always behave in a graciously professional manner
Answer questions from teams and visitors in the Pit area
Primary interface with the EMTs; collaborate with EMTs on preparing Medical and Youth Protection Reports of Concern as required
Return all team presentation materials to competing teams
Check with event management for specific event/on-site communication expectations. This may or may not include an event radio
Supervise Pit station break down process/repacking of Pit travel crates during the final award ceremony
Attend the daily morning meeting if directed by the Event Manager
Volunteers should only congregate around the scoring table or playing field as is necessary to fulfill the duties of their volunteer position
No one in official event apparel (volunteer shirt or FIRST/Partner staff clothing) around the playing field should be openly cheering for one team
Experience and Skills Needed

1-2 years of experience as a FIRST Pit volunteer preferred, but not required
Minimum age: 21
Exceptions may be granted by event Volunteer Coordinators after review and approval by the local Program Delivery Partner
Ability to "take charge"; be assertive, but tactful
General knowledge of facility and event layout
Strong interpersonal/communication skills
Strong organizational skills
Self-directed individual
Ability to work as a member of a team
Must be willing to commit to the duration of the event and work extended hours