Event Manager

Responsibilities

Before the Event:

Attend Planning Committee Meetings as applicable
Pre-print all necessary team and volunteer paperwork
Ensure you have all updated files for the event on a thumb drive (PowerPoint Slide templates, team lists and contacts, award scripts, etc.)
At the event:

Oversee Event Set-up – work with the FTA and other volunteers to ensure all needs are met
Set up the event office (if applicable)
Introduce yourself to all key volunteers so they know who to come to with issues
Meet with the Judge Advisor to establish a timeline for when you need awards entered into the Award Entry System (AES), and the FIRST Impact Award Video
Ensure you have this information and have reviewed it before ceremonies
Be familiar with and help enforce Event Rules
Oversee Opening & Closing ceremonies to help make sure the correct people are where they need to be & when
Prepare Awards for Closing Ceremonies (label awards per HQ specifications)
Work with Lead Queuer to ensure 1 representative from every team is in designated area for alliance selection
During Awards Ceremonies, help present the correct trophies during the appropriate time
Manage team and personnel conflicts as needed
Volunteers should only congregate around the scoring table or playing field as is necessary to fulfill the duties of their volunteer position
No one in official event apparel (volunteer shirt or FIRST/Partner staff clothing) around the playing field should be openly cheering for one team
Experience and Skills Needed

Prior experience as a FIRST volunteer is preferred, but not required
Must be post-high school or equivalent
Minimum Age: 18
Strong interpersonal and communication skills (written and oral)
Proficient use of technology - email, navigation of websites, online forms, spreadsheets
Ability to manage and supervise others
Ability to remain focused as well as collaborate with others and work as a member of a team
Attention to detail
Physically active role, not sedentary